Hostess Instructions

Hostesses will be contacted by phone prior to their scheduled week to serve. If you cannot make your hostess commitment, please find a substitute or trade with someone. Notify the Hostess Chair of the change.

There are three hostesses each week. Hostesses should arrive at the course one hour prior to the schedule tee time. Give yourself enough time to have your golf bag on a cart and to be ready to play.

The outside table and chairs will be set up by the Pro Shop.

Retrieve the 9-hole hostess box containing supplies needed for day. It will include chip-in can, chip-in sign-up sheets, chip-in awards, and birdie and Pin Day awards.  The awards will be in envelopes with names on them. The golf pros will generate the list of golfers playing that day and will hand out a copy to each of the three hostesses. Retrieve the hostess box in the following locations:

  • Toqua—the Pro Shop check-in desk.
  • Tanasi—the closet in Jim West’s office.
  • Kahite—the locker located in ladies locker room. The Pro Shop has the key. Remember to return the key to the Pro Shop before you start your round.

Check for cancellations/additions with the Pro Shop. All additions should already be approved for play by our Pro. All cancellations are noted on the Hostess Sheet by writing CANCEL next to the person’s name. If a player has not arrived before the hostess table closes, write NO SHOW next to her name.

Two hostesses check off the player’s name with a hi-lighter as she comes in. The player should first pay her golf fees in the Pro Shop. The third hostess reminds players of the chip-in pot, takes their quarters, and has each participating player sign her name on the chip-in sheet.

Everyone should be checked In 15 minutes prior to starting time.
Close the hostess table, return all papers, chip-in sheet, chip-in container, prior winners’ envelopes not picked up, and all other materials to the designated locations (see above).